Camp Tracy Forms & Policies

Registration Forms

Camp Tracy Registration Form

Camp Tracy Online Registration

Camp Tracy Handbook

Counselor In Training Application

Other Forms

Authorized Pick-Up Addendum

Dietary Restrictions Form

Epi-Pen & Inhaler Permission Form

Financial Assistance / Affordable Access Program

Medication Permission Form

Payment Policy

• Payments are due in full on Sundays two weeks in advance of the child’s attendance for each week of service
  • Payments not received 2 weeks in advance will incur a $10.00 late payment fee and could result in the loss of space at camp.
  • Late fees must be paid prior to attendance.
  • If your child is sent to the program from the bus without payment, then the parent will be called to make an immediate payment and/or immediate child pick-up.
  • Camp Tracy requires a deposit of $30.00/week to hold the child’s spot.
• Payments may be made in cash, check (payable to AYCC), credit/debit.
  • Payments are accepted via phone (207-873-0684), in person at the AYCC, or online
  • Payments may be auto-scheduled from a bank or credit card account. Additional paperwork (page 15) is required and written notice for any changes must be provided in writing 14 days prior to the next billing cycle.
  • Payments declined or returned for non-sufficient funds (NSF) will incur an additional fee between $10- $30.00 per instance and must be paid immediately in addition to the total of the original fee that was returned. Personal checks and auto-scheduled payments will no longer be accepted after 2 instances of returns
• Aspire cards are not accepted at the AYCC. Direct withdrawal is required to use Aspire for all AYCC childcare and camp programs.
• Those receiving third party assistance (i.e. State of Maine, etc.) are required to speak with one of our Registrar & Billing Specialists prior to the child’s attendance for any program. They can be reached at 207-873-0684 or email programbilling@clubaycc.org

Refund Policy

• Children dismissed from Summer Enrichment Program or Day Camp Tracy will not receive any refund/credit and are not eligible to switch to another AYCC camp.
• No refunds are available for partial attendance of a week. The AYCC does not offer daily payment options.
• To remove a child from a week/session of camp, the Camp Director must receive 2 weeks advance notice. If a two week notice is not provided, the family will be held responsible for a two week paid notice.
• Refunds requested prior to June 1 will receive full refunds or AYCC account credits.
• Refunds requested between June 1 and two weeks prior to attendance date will receive a full refund, less the deposit.
• Financial assistance is always issued for upcoming weeks of service and refunds for previously full-paid weeks will not be honored for previous weeks.